Google’s G Suite or Microsoft’s Office 365? That’s the question. One that many business owners ask themselves but often put aside because weighing the individual functionality seems like a monumental task! We’re here to help end that indecisiveness, so let’s take a look at what each has to offer.
Cost and commitment
G Suite offers two pricing plans: $5 and $10 per user per month. The $5 plan offers company email addresses, video and voice calls, integrated online calendars, online documents, presentations and spreadsheets and more.
The $10 plan offers all the features of the $5 plan plus unlimited storage or 1TB per user for less than 5 members, advanced admin control panel for Google Drive, and audit and reporting insights for Drive content and sharing, to name a few.
- Office 365 offers a number of pricing plans, including:
- Office 365 Business Essentials ($5.00 per user per month)
- Office 365 Business ($8.25 per user per month)
- Office 365 Business Premium ($12.50 per user per month)
- Office 365 ProPlus ($12.00 per user per month)
- Office 365 Enterprise E1 ($8.00 per user per month)
- Office 365 Enterprise E3 ($20.00 per user per month)
- Office 365 Enterprise E5 ($35.00 per user per month)
We’ll compare two plans from Office 365 with the same pricing as G Suite below; you can find more details about Office 365’s other plans here.
- Office 365 Business Essentials will cost $5 per user per month with annual subscription. Monthly subscription will cost $6 per user per month, meaning you’ll save $1 user per month with G Suite.
- Office 365 Enterprise E1 will cost $2 less than G Suite’s $10 plan
Google Apps are designed for cloud-based collaboration. For instance, Google Docs lets you make permanent changes in the file or provide feedback using “suggestion” mode. Other advanced features in G Suite include machine intelligence in Google Calendar (which helps you find a time when invitees are free), Dynamic layout suggestions in Google Slides, and better file management and granular content ownership.
Microsoft apps, on the other hand, are designed based on desktop versions of their products with enhanced cloud capability -- you’ll be able to use cloud versions of Word, PowerPoint, Excel, Outlook and more while still being able to work offline. More advanced integration with Microsoft’s cloud solutions like SharePoint, Dynamic CRM, and Azure are also available.
G Suite leverages machine learning capabilities to detect suspicious logins and block most advanced types of spam. It automatically scans every email attachment before you download it to prevent the spread of viruses.
Office 365 utilizes Exchange Online Advanced Threat Protection (ATP), a new email filtering service that targets specific advanced threats like unknown malware and viruses in real time to protect against malicious URLs.
While both Office 365 and G Suite offer a clean interface, the difference lies in the way emails are organized. Gmail lets you apply multiple labels to an email and offers 30GB of storage space across Gmail and Drive.
Office 365 uses classical folder structure to categorize emails and offers a 50-GB inbox in addition to 1-TB storage space. Unlimited storage is also available in its Enterprise E3 $20 per user per month plan.
G Suite’s integration with CRM, productivity and customer service software gives you plenty of options. Unfortunately, the same can’t be said about Office 365, as Microsoft hasn’t been adopting a developer integration approach when compared with Google.
Both G Suite and Office 365 offer 24/7 phone and email support. However, G Suite also offers live chat support and forums to seek clarification, give feedback and request additional functionality.
To sum up, G Suite is a better solution if you need native integration with third-party apps and support for various operating systems and devices. Despite that, Office 365 makes sense if you prefer a number of options when it comes to your pricing plans or need integration with other Microsoft cloud solutions. No matter the solution, maximizing productivity is imperative to stay ahead of competitors. If you need help finding the right solutions to enhance efficiency, just give us a call; we’re happy to help.